Indirect Procurement

Welcome to the training session for the business partners on our new purchasing system,

myBuy.

This training is provided by the Procurement Department of Chugai Pharmaceutical.

In this training, you will learn the basic procedures and how to guide for using the system.

Please refer to the training materials available on the Business partner page on Chugai website

as needed during this training.

We will now begin the training.

Today’s training session will proceed as follows.

First, I will provide an overview of myBuy, the new procurement system, which is scheduled to

go live in October 2026.

Next, we will explain how to access myBuy and walk you through its basic functions and

operations.

The purpose of today’s training session is to help our suppliers understand the impact of the

transition to the new procurement system myBuy, and to provide an overview of the system’s

basic functions, the registration process, and the upcoming implementation schedule.

Now, I would like to move on to the first agenda: a process overview and key actions required

for suppliers when using myBuy.

In this section, we will explain the overall procurement process in myBuy and highlight the main

actions that suppliers will need to take as part of the transition.

myBuy is the procurement system that has been adopted by our parent company, Roche for

indirect procurement. The system itself is called GEP SMART and is one of the procurement

platforms, similar to Ariba and Coupa.

At Chugai, we already implemented the module described as “Quotation” in this process, in

October 2023. This module is used for activities such as high-value purchase requests for

quotation (RFQs) and the exchange of procurement-related proposals.

In October of this year, myBuy will officially go live, and we will expand the use of myBuy to

cover the entire indirect procurement process, from purchase order issuance through invoice

processing.

On the other hand, for direct materials, the iCollab system is already in operation. Please note

that iCollab will continue to be used for direct materials and will not be replaced by myBuy.

Next, I’d like to explain some of the key operational points.

(1) First, before conducting business transactions through myBuy, suppliers must be registered

in supplier master.

For suppliers who are already doing business with Chugai, we are currently proceeding with the

registration process.

At the same time, we have been sending out the Supplier Guideline and Consent Form. We

kindly ask you to review the Guideline and return the signed Consent Form.

(2) The functions for submitting quotation responses and proposals for high-value purchases

have already been implemented in 2023. We will continue to use this system for these

processes, as we do today.

(3) From now on, indirect purchase orders that are generated from myBuy will be sent to the

suppliers by email.

(4) For the delivery of goods, please include a delivery note with them in shipment. In addition,

shipment processing that was required under the current system will no longer be necessary.

(5) Regarding invoice processing, suppliers involved in catalog-based transactions will be paid

based on the goods receipt confirmation in principle. For all other suppliers, invoices will need to

be submitted.

Once the matching and approval procedures for the purchase order data has been completed

internally, payment will be made in accordance with the agreed payment terms. After payment is

completed, a payment remittance notice will be sent.

Next, I would like to explain the types of suppliers in myBuy.

In myBuy, suppliers are classified as either Portal Suppliers or Non-Portal Suppliers, depending

on whether they have access to myBuy Portal or not.

A Portal Supplier is a supplier that can access myBuy portal directly and use its functions.

All of you participating in today’s training session are suppliers who have supported our group’s

business through your ongoing partnership with us. As such, you have been classified as Portal

Suppliers.

There are two key features of portal supplier.

First, suppliers can access myBuy directly and check purchase orders and other

procurement-related information issued by Chugai within the system.

Second, transaction data will be stored within myBuy, allowing suppliers to manage their

transactions with Chugai more efficiently. In addition, transaction histories can be viewed and

exported as a list using myBuy whenever needed.

As explained in the previous slide on the myBuy transaction process, I would now like to

highlight the key changes for suppliers due to the introduction of myBuy.

The first change is the consolidation of indirect procurement channels and centralization of

procurement information.

Currently, Chugai uses multiple systems and processes for indirect procurement, which requires

suppliers to follow different procedures depending on the transaction.

Due to the implementation of myBuy, in principle, all purchase orders from Chugai will be

centralized through myBuy.

Since procurement data for indirect purchases will be centralized within myBuy, suppliers

classified as Portal Suppliers will be able to centralize and manage their order status in myBuy.

The second key change is related to the transaction operations.

As procurement transactions are consolidated into myBuy, the procedures for receiving orders,

shipping and delivery, invoicing, and payment will be standardized and renewed.

For further details, please refer to the “Request Regarding Procurement Transaction

Conditions” and the “Chugai Pharmaceutical Procurement System – Transaction Guidelines”

that have been provided to you.

In addition, there are no myBuy system operations required of our business partners in the

process from receiving an order to issuing an invoice.

This document is the Chugai Pharmaceutical Procurement System – Transaction Guidelines.

It provides detailed requirements and procedures for procurement transactions, including

quotation procedures, how purchase orders are issued by Chugai, purchase order details,

delivery note requirements, invoicing procedures, and payment terms. We kindly ask that you

refer to this document for detailed information on procurement processes and transaction

requirements under the myBuy system.

Next, I would like to walk you through the upcoming schedule for myBuy go-live.

Following today’s training session, we will send an email with instructions on how to apply for

myBuy account to the contact address you have already provided.

We will also share the training materials and video, so please review the materials and complete

the registration process.

The go-live date for myBuy is currently planned for October 13.

Our existing procurement and payment systems will be unavailable from the late-September

until October 12, the day before the new procurement system goes live.

The specific outage periods are shown on this slide and vary by system. Please note that during

this period, we will not be able to process transactions through these systems.

In addition, invoices that have completed Chugai’s internal processing procedures by the

September invoice closing date are expected to be paid within September.

This concludes the overview of myBuy and the procurement process.

We will now move on to the next part of the training and guide you through the basic functions

and operations of myBuy.

Part2

In this session, we will now walk you through the how-to guides for myBuy GEP SMART. This

section provides an overview of myBuy GEP SMART along with its key benefits. We will cover

the fundamental procedures in myBuy GEP SMART, including system registration and access,

username and password recovery, purchase order viewing, and exporting PO data from the

system.

Next, what is myBuy GEP SMART? Chugai Pharmaceutical is introducing a new procurement

and supplier engagement platform that will replace the existing legacy system. Through myBuy

GEP SMART, it will allow Chugai to deliver higher quality service and greater value to the

suppliers and partners who work with the company. myBuy GEP SMART will be fully

implemented in October 2026.

These are the benefits of using myBuy GEP SMART. The first is the consolidation of ordering

operation and centralization procurement information. Suppliers can view all of their corporate

details, including address, banking information, and primary contact details within a single

unified platform. In addition, all POs are consolidated within the purchasing system. Next, digital

transformation. Supplier can review their entire transaction history with Chugai anytime they

need. Because everything is digital and standardized, it significantly improved order accuracy.

Finally, there are no additional fees, zero transaction fees, zero setup costs, and zero licensing

fees. You will get all these digital tools without any extra cost to your business.

This slide shows the complete end-to-end workflow, spanning from purchase orders to invoicing.

Please note that for Chugai specific business processes, only the steps highlighted in blue are

managed directly within myBuy GEP SMART. Whereas the grayed out steps are handled offline

or outside the platform. The workflow in GEP SMART begins when Chugai sends a PO to the

supplier. From there, the supplier can review the PO details and track its status directly within

the system.

Next, GEP Business Network and myBuy GEP SMART registration for new suppliers. GEP

Business Network or BN is a central portal for suppliers to access GEP software platform for all

customer using GEP. As indirect suppliers, you will have access to myBuy GEP SMART. BN is

free to use regardless of transaction types and volume. Once registered in the GEP Business

Network, suppliers will have access to the Roche specific system, which is myBuy GEP SMART,

and they can access to their supplier profile.

Next, account registration workflow. The account registration workflow begins when a supplier

receives an email invitation to register on the GEP Business Network. This process applies

specifically to new users of the GEP platform. Upon receiving the email, you must complete

registration prior to accessing the system. However, suppliers who already have a GEP account

for the upstream activities, for example, for submitting a quotation or proposal, you do not need

to register again and may simply sign in using the existing login credentials.

myBuy registration process. This slide outlines the myBuy registration workflow, starting with

supplier attendance at the training session. However, if you are unable to attend the live

session, a recorded training video is available on the Roche supplier website. Next, new

suppliers will receive an email invitation to register on the GEP Business Network. Once

received, they must complete the registration process. After completing registration, supplier

can access GEP Business Network to finish setting up their profile. Finally, they will gain access

to myBuy GEP SMART.

Registration email notification. First time users of myBuy GEP SMART will receive a registration

email from global.mybuy@roche.com. As noted earlier, suppliers currently using GEP SMART

for myBuy upstream activities do not need to complete this step. First, if you receive this email,

select the 'click here' link to open the registration form. Should any question arise during the

registration workflow, please reach out to GEP customer support using the contact details

provided in this slide.

After clicking the link provided in the email, you will be directed to the BN registration form

shown on the right side. Please complete all required fields marked with an asterisk, such as

your first name, last name, country code, mobile number, password, and password confirmation.

Please note that your username and work email address are automatically populated using your

registered supplier master detail. Finally, review and accept the terms of use and privacy policy.

Then, click the submit button to complete the process.

Identity verification is required to complete your registration. Enter the verification code sent to

your mobile phone to confirm your identity. If verification by mobile phone fails to verify, enter the

OTP sent to your email address. Once your mobile's code is successful verified, you will be

directed to the BN homepage. Click continue to close the prompt.

Accessing myBuy GEP SMART. Once you have created your username and password, you can

log in into the Business Network via the sign-in page. Here is the sign-in URL. We suggest you

to bookmark this URL for convenience access in the future. On the login page, enter your

username and password. Alternatively, you can select 'log in with verification code' and log in

using the one-time password (OTP) sent to the registered mobile phone or email address. If

needed, you can also change the display language by choosing your preferred option from the

drop-down menu in the top right corner as shown in the image.

Choose client. Upon accessing the Business Network homepage, you will find the following key

sections. First, the client list. Please select the Roche client to open myBuy GEP SMART. If the

Roche client is not visible, please reach out to GEP customer support. Next, relationship

summary. You can access the indirect procurement documents such as orders, invoices, and

etc. Please note that the menu option may vary depending on the supplier. Next, link and

document. You can find the supporting resources and reference materials here. Lastly, in the my

tasks section, supplier can review all pending items and document that require your action.

Please note, if you conduct transaction with both Chugai and Roche Diagnostics K.K. (RDKK),

the purchase orders from both entities will be displayed together under the Roche client.

Therefore, carefully review order details before taking action.

Important notes regarding the supplier profile. This slide also highlights the essential notes for

suppliers regarding the process for maintaining their supplier profile. Please refrain from

updating your supplier information directly within the supplier profile section in myBuy. Instead, if

you need to make changes to details such as your address, bank account information, or

contact person details, please send an email to the Chugai Master Registration Team. The

template for the supplier information update request email is available in business partner page

on Chugai website. Once the supplier master information update is complete, the Chugai

Master Registration Team will contact you.

Next, retrieving username and password. First, to retrieve your username, simply click the

'forgot username' button on the log in page as shown in number 2-1. Following this, the system

will send an email containing all username associated with your email address. To reset your

password, just click the 'forgot password' button as shown in number 2-2. And enter your

username or registered email address. Then click submit.

If an account is found for the email address, the system will send two separate emails. One with

the password reset link, and the other one is with the verification code. Click the password reset

link to go to the password reset page. Enter the OTP, and enter your new password, and lastly

click update.

Once the password change procedure is completed, the following confirmation message will be

displayed. Additionally, the password change confirmation email also will be sent to the

suppliers. Please note that if the verification code has expired, the password update will fail. In

that case, please repeat the procedure from the beginning.

We have seen how to register Business Network, how to access myBuy, and how to retrieve

username and password. Next, we will explore the basic operations around purchase order

functionality.

To check and view a purchase order, you have to log in into the GEP Business Network page

and select Roche client. Then, click 'orders' menu in the relationship summary section. Then, go

to the purchasing module located in the top menu, then choose the 'orders' tab. Filter the

displayed POs by choosing a specific status, such as 'sent to supplier'. Please click a PO name

from the list to review its detail information.

You can also verify the status of a purchase order on the order page by using the status button.

Below are the available status options in the supplier view, such as sent to supplier, supplier

acknowledged, sent to buyer. Details description for each status are outlined in the table.

Now, we have reached the final section covering the features of myBuy GEP SMART. The last

topic is how to export purchase orders data.

First, we will show you the steps to export a purchase order as a PDF file. Please select the

desired PO name from the PO list to open it. Once the PO details grid appears, click the 'print

preview' button located at the bottom left. After the print preview page launches, select the

'download' or 'print' icon located in the upper right corner.

Next, to export the PO report list, please follow the following steps. First, access the purchasing

module and navigate to the orders tab. Then, click export, followed by export document. Next,

select view export log within the confirmation message. Please note that you can also

customize the range of POs to be exported by apply a filter before clicking the export button.

Next, as noted in the confirmation message, preparing the data may take several minutes. Once

the export is finished, the status will update to 'completed', allowing you to download the file

from the file name section. After extracting the downloaded zip file, you can view the PO list

formatted in Excel. This concludes our overview of the myBuy GEP SMART user guides.

Part3

Last but not least, I would like to share two important requests and reminders with you.

The first request is regarding the registration for myBuy GEP SMART.

Following today’s training session, we will send you an invitation to register to the GEP Business

Network. Once you receive the registration email, please complete the account registration

process for myBuy.

However, if your company is already using myBuy for myBuy Upstream, the exchange of

quotations and proposal documents, no additional registration is required.

The second request is regarding the Procurement Transaction Consent Form.

We have already sent the myBuy Procurement Transaction Consent Form to all suppliers

participating in today’s session.

If you have not yet signed and returned the form to us, we would greatly appreciate it if you

could complete this process at your earliest convenience.

Thank you very much for your continued support and cooperation as we prepare for the launch

of myBuy.

Next, I would like to provide information on where to direct your inquiries after the

implementation of myBuy.

Shortly before the system goes live in October, we will update the webpage for our business

partners.

Please access the Chugai website, and if you have any inquiries regarding operations and

procurement transactions, contact us at this email address of myBuy Operations Support Team.

For inquiries related to myBuy registration, system operation, or training, please contact us at

this email address of Roche supplier Enablement Team.

This is the end of this training session. Thank you for watching.

この度は新購買システムmyBuyのお取引先様向けトレーニングにご参加頂き、ありがとうござ います。 

本トレーニングでは、2026年10月より中外製薬株式会社において稼働を開始いたします、 myBuyの概要およびmyBuyへの登録操作方法についてご説明をします。 また、本トレーニングは、portal supplierとして区分されたお取引様を対象としております。 説明に利用しています、このスライドは、中外製薬ウエブサイトのお取引先様ページから参照 することが可能です。 

それでは、説明を開始いたします。 

本日ご説明するアジェンダとなります。 

本日のトレーニングはこちらのような構成となっております。 

はじめに、2026年10月から本格稼働いたします、購買システムmyBuyの全体像について説 明し、次に、myBuyへのアクセスや基本的な操作について説明を致します。 

次に本日の目的です。 

本説明会では、myBuyへの移行に伴って生じる、お取引先様への影響をご理解頂くこと、およ び、myBuyの基本的な操作方法、登録までの流れ、今後のスケジュールをご理解いただくこと を目的としております。 

それでは、一つ目のアジェンダであります、myBuyを利用した購買プロセスの全体像・主な対応事項 について説明いたします。 

myBuyの概要についてご説明します。 

myBuyは、間接材購買システムとして、親会社であるF.ホフマン・ラ・ロシュ社が導入しているシステ ムです。ARIBAやCupaのような購買システムの一つで、製品名は GEP SMARTといいます。 中外製薬では、2023年10月に、こちらの「見積」と表示された、myBuyの高額案件に関する見積依 頼や提案書などの授受を行うモジュールを先行して稼働しております。 

本年の10月に、間接材購買の発注から請求書処理までのプロセスが追加導入され、稼働を開始す ることとなりました。 

一方で、直接材については、既にicollabというシステムが稼働しております。こちらは引き続き、直接 材の購買システムとして利用頂けます。 

運用上のポイントをご説明いたします。 

(1) 一つ目ですが、myBuyでの取引を開始する際には、お取引先様がマスタに登録されている必要 がございます。 

既に取引のあるお取引様については、現在、マスタ登録を進めております。 同時に、要綱書および同意書をご送付申し上げておりますので、要綱書のご確認と同意書の署名を お願いいたします。

(2) 先ほどの繰り返しとなりますが、高額案件に関する見積や提案書の提供依頼のプロセスは、既 にmyBuyでの運用がされております。 

こちらについてはこれまで通り、本システムでの運用を継続いたします。 

(3) 発注については、弊社からの間接材の購買発注の際には、今後は、myBuyから発行される注文 書が、メールにて御社に送付されることとなります。 

(4) 納品に関しては、物品の場合には、納品書を同封の上、配送頂くこととなります。また、現行シス テムでお願いしておりました出荷処理は不要となります。 

(5) 請求処理に関しては、カタログ購買のお取引先様に関しては、原則、仕入確認書に基づくお支払 いとなりますが、 

それ以外のお取引先様に関しましては、請求書を送付いただきます。 

弊社内にて発注データとの照合・承認の手続きが完了し次第、支払条件に従ってお支払いがされま す。 

また、支払完了後、支払通知を送付いたします。 

続きまして、お取引先様の区分についてお話しします。 

myBuyでは、お取引様は、myBuyへのアクセス可否によって、Portal SupplierおよびNon-Portal Supplierに区分されます。 

Portal Supplierとは、myBuyにアクセスしmyBuy上の機能を利用できるお取引様、ということになりま す。 

本日、トレーニングにご参加いただいております皆様は、これまで多くのお取引を通して、弊社グ ループの事業活動にご協力を頂いておりますが、 

こちらのPortal Supplierに区分されております。 

本区分の特徴は、こちらの2点となります。 

お取引先様がmyBuyに直接アクセスし、myBuy上で弊社からの発注内容を確認することが可能とな ります。 

また、myBuy内に受注データが蓄積されますので、弊社との取引を管理することが可能となります。 そして、受注の履歴を一覧として出力することも可能になります。 

これまでの説明と重複する内容もございますが、改めて、myBuy導入に伴う運用上の変化点につい てお示しいたします。 

一つは間接材購買のチャネルの統合と情報の一元化です。 

現在の弊社からの間接材の発注は、弊社内の複数のシステム・異なった方法で実施されており、皆 様には、仕組み毎に異なった対応をお願いしている状況でございますが、 

今後は原則、全てmyBuyを通した発注に集約されます。 

myBuy上に間接材購買のデータが一元化されますので、portal supplier区分の皆様は、myBuy上で 受注状況を一元管理できます 

二つ目は取引運用が変更される点でございます。 

myBuyに購買取引を統合することに伴い、発注/受注・出荷/納品・請求・支払に関する運用方法が標 準化されます。 

運用の詳細につきましては、皆様にご送付申し上げております、 

「購買取引条件に関するお願い」 および、 「中外製薬 購買取引システム取引要綱書」をご確認くだ さい 

また、受注から請求までのプロセスにおいて、myBuy上でお取引様に操作をお願いする特段の作業 はない見込みです。

こちらは、「中外製薬 購買取引システム取引要綱書」となります。 

見積方法、弊社からの発注方法、注文書内容、納品書、請求書、および支払に関する取引要件等、 購買手続きの詳細を記載しておりますので、 

本要綱書をご参照頂きますよう、よろしくお願い申し上げます。 

次に稼働までのタイムラインをご紹介いたします。 

本日のトレーニングの後の二つ目のボックスですが、 

ご連絡を頂いておりますご担当者様宛に、myBuyアカウントの発行申請に関する案内メールをお送 りいたします。 

また、トレーニング資料および動画の共有を致しますので、資料をご確認の上、myBuyへの登録手 続きをお願いいたします。 

myBuyの稼働開始は、一番下のボックスですが、 

現在、10月13日を予定しております。 

その上の既存システムの停止期間ですが、 

既存の購買システム、支払システムは、9月下旬～10月12日の期間、停止いたします。 具体的な停止期間は、システムごとに異なり、こちらの米印に記載の通りとなっております。 この期間は、システムを通したお取引に関する処理ができませんので、ご注意下さい。 

また、9月の請求書締め日までに、弊社内で手続きを完了した請求書については、9月中のお振込 みとなります。 

以上が、myBuyの概要・全体像の説明となります。 

引き続き、myBuyの基本操作について、説明をさせて頂きます。 

myBuyの基本操作についてご案内いたします。新システムmyBuy GEP SMARTの全体概要をはじ め、GEP Business Networkアカウントの登録手順やmyBuy GEP SMARTへのログイン方法、さら に実際の注文書の確認、注文書のエクスポート方法について分かりやすくご説明いたします。 

まずは、myBuy GEP SMARTについてです。中外製薬は、既存のレガシーシステムに代わり、新た な調達・お取引先様エンゲージメントプラットフォームを導入します。myBuy GEP SMARTは、ロシュ 社が協業するお取引先様およびパートナー企業に対し、より高品質なサービスと、より大きな価値を 提供することを目的としています。myBuy GEP SMARTの本格的稼働は、今年の10月を予定してお ります。 

続きまして、myBuy GEP SMARTの利用メリットについてです。一つ目のメリットは、発注業務の統 合と購買情報の一元化です。本システム上では、お取引先様様の住所、口座情報、担当者情報など の情報を一元的に確認と管理ができます。また、購買システムにより生成された注文書へ一元化さ れます。

二つ目のメリットは、デジタルトランスフォーメーションに関する利点としまして、中外製薬との過去の 取引履歴をオンライン上で閲覧と確認できるようになります。さらに発注プロセスのデジタル化を推 進することで、受注精度が大幅に改善されます。 

三つ目のメリットは、本システムは無料でご利用いただけます。取引費用、設定費用、ライセンス費 用などの追加コストはかかりません。 

次はプロセスの流れです。本スライドは調達からお支払いまでの全体の流れを表したプロセスフロー です。お取引先様におきましては、青色で表示された工程をmyBuy GEP SMART上で実施いただ き、灰色工程はオフラインにてご対応をお願いいたします。myBuy上での具体的なプロセスといたし ましては、まずは中外製薬からお取引先様へmyBuyを介して注文書を送信します。お取引先様にて myBuyへログインいただき、注文書の確認の流れとなります。 

続きまして、ビジネスネットワークとmyBuy GEP SMARTへの登録についてご説明いたします。GEP Business Networkは、GEPプラットフォームにアクセスするための統合ポータルです。間接材のお取 引先様様は、myBuy GEP SMARTにアクセスすることが可能になります。BNは、お取引の種類や量 

に関わらず、完全に無料でご利用いただけます。一度BNに登録いただければ、1回のログインで myBuy GEP SMARTおよびお取引先様プロファイルにアクセスすることが可能になります。 

アカウント登録の流れです。まずはシステムからGEP Businessへの登録メールをお取引先様に送 信されます。このプロセスは初めてmyBuyをご利用されるお取引先様のみ対象となります。該当案 内メールを受領されましたら、アカウント登録の手続きの完了が必要となります。既にmyBuy Upstreamのプロセスである見積もりや提案書のご提供のアカウントをお持ちの方は、新規登録の手 続きは不要ですので、既存のアカウントをそのまま利用可です。 

myBuy登録プロセスについてご説明いたします。本システムの登録の流れといたしまして、まずはオ ンライントレーニングに参加します。もし参加できない場合は、ロシュお取引先様向けのホームペー ジにてトレーニングの録画をご覧ください。次に、GEP Business Networkへの登録メールを受領しま す。その後、Business Networkのアカウント登録を完了し、システムにアクセスしてからプロファイル 設定を完了します。最後に、すべてのプロセスが完了しましたら、myBuy GEP SMARTにアクセスす ることが可能になります。 

アカウント登録の通知メールです。本手順はmyBuyを初めてご利用されるお取引先様のみ対象とな ります。すでにmyBuy UpstreamでGEP SMARTをご利用中のお取引先様には、新規登録のご対応 は不要です。まず、global.mybuy@roche.comから送付されるmyBuy GEP SMARTへの登録招待 メールの中に、「ここをクリック」のリンクをクリックいただき、登録フォームへ遷移します。登録におけ るご質問や技術的な問題につきましては、メールにてGEPまでお問い合わせください。 

ビジネスネットワーク登録フォームの入力方法についてご案内いたします。Username欄にはお取引 先様マスターに登録されているメールアドレスが事前に設定されます。次に、氏名、携帯番号を入力 し、パスワードを設定してください。パスワードは90日ごとに変更してください。GEP利用規約および プライバシーポリシーをご確認の上、チェックボックスにチェックします。最後に、送信ボタンをクリック します。 

ご本人確認のために携帯電話に送信される認証コードを入力します。もし携帯電話での認証ができ ない場合、メールアドレス宛に送信されるOTPを入力します。次、認証コードを確認をクリックします。

認証コードが正常に確認されると、自動的にGEP Business Networkホームページに遷移します。そ の後、続行をクリックし、初回ログインを完了します。 

ビジネスネットワーク経由でmyBuy GEP SMARTへのアクセス方法についてご案内いたします。 myBuy GEP SMARTへアクセスするために、本スライドに記載しているURLへアクセスしてください。 また、今後のスムーズなアクセスのため、本リンクをお気に入りご登録ください。ログイン画面が表示 されましたら、1番・2番の通り、登録したユーザー名とパスワードを入力してください。なお、3番のよ うにパスワードの代わりに携帯電話やメールアドレスに送信されるワンタイムパスワードを利用して ログインすることも可能です。また画面の左上から表示言語をご希望の言語も変更可能です。 

ログイン完了後、右側の画面の通り、GEP Business Networkのランディングページが表示されてお ります。クライアント一覧からRocheを選択します。万が一クライアントリストでRocheが表示されない 場合は、GEP担当者までご連絡ください。次に、関係サマリーの中で注文をクリックします。 

なお、関係サマリーに表示されるタブはお取引先様によって異なりますが、基本的には注文タブをご 確認ください。3番は参考リンクとドキュメントが表示されております。最後に、マイタスクの下にはア クションが必要なドキュメントが表示されております。なお、中外製薬とロシュ・ダイアグノスティックス 株式会社（RDKK）両方との取引がある場合、同じRocheの下に中外製薬とRDKKの注文が表示さ れております。そのため、注文書を処理する際には、注文先をよくご確認の上処理してください。 

お取引先様プロファイルに関する注意事項です。右側画面の通り、myBuy GEP SMART上のお取 引先様プロファイルには編集権限が付与されておりますが、myBuy上で直接情報の修正をすること はお控えください。もし貴社の住所、口座情報、またはご担当者情報を変更されたい場合は、左側の 説明の通り、中外製薬のマスター登録チームまでメールにて情報変更をご依頼ください。メールのテ ンプレートについて、お取引先様向けポータルにご用意しておりますので、ご参照ください。また、仕 入先マスター情報の変更が完了しましたら、マスター登録チームよりご連絡いたします。 

続きまして、ユーザー名とパスワードを忘れた場合の対処方法についてご説明いたします。 

まずはユーザー名を忘れた場合についてご説明いたします。ユーザー名を忘れた場合は、ログイン 画面にある「ユーザー名を忘れた場合」をクリックしてください。その後、登録したメールアドレスを入 力して、送信ボタンをクリックしてください。その後、メールアドレスに紐づくユーザー宛てにメールが 送信されます。 

次に、パスワードを忘れた場合についてご説明いたします。ログイン画面にある「パスワードを忘れ た場合」をクリックしていただき、ユーザー名、またはメールアドレスを入力して、送信ボタンをクリック してください。その後、認証コードとパスワード再設定の詳細手順が記載されたメールが送信されて おります。 

メールアドレスのアカウントが確認できた場合、システムからパスワード再設定リンクと認証コード通 知メールを別のメールにて送信されております。まずパスワード再設定リンクをクリックし、パスワー ド再設定ページへ遷移します。その後、ワンタイムパスワード、新しいパスワードを入力します。最後 にアップデートのボタンをクリックします。

パスワード変更の手続きが完了すると、完了メッセージが表示されております。パスワード変更の確 認メールが送信されると、パスワードのリセットが完了となります。なお、認証コードの有効期限が切 れている場合は、パスワードの更新は失敗します。その際は、最初から手続きをやり直してください。 

続きまして、注文書の確認と閲覧方法についてご案内いたします。 

注文書の確認につきまして、GEP Business Networkへログインいただき、クライアント一覧から Rocheを選択します。次に、関係サマリーの中で注文をクリックします。 

myBuyの画面にて、購入タブをクリックします。その後、注文タブをクリックします。表示させたい注文 書のステータスを選択できます。最後に、注文書一覧から注文書名をクリックいただき、注文書の詳 細を確認できます。 

また、myBuyポータルの購入タブで注文を選択すると、ステータスごとの注文書をご確認いただけま す。各ステータスの詳細につきましては、こちらをご確認ください。 

最後に、注文書のエクスポート方法についてご案内いたします。 

まず、注文書の詳細画面からPOをダウンロード、または印刷することが可能です。PO一覧からエク スポートしたいPOの注文書名をクリックするとPO詳細画面が開くため、左下の「印刷前に閲覧」をク リックします。印刷前の閲覧画面にて注文書を確認し、右上のボタンからダウンロードまたは印刷し ます。 

注文書一覧のエクスポート方法について、購入タブをクリックします。その後、エクスポートボタン、ド キュメントのエクスポートボタンの順にクリックします。プラットフォームの確認のポップアップが表示さ れるため、エクスポートログの表示ボタンをクリックします。なお、PO出力範囲を制限したい場合は、 エクスポートボタンをクリックする前に、フィルターを設定してください。 

続いて、ポップアップ画面に記載の通り、データの出力には数分かかります。出力が完了すると、 Statusが完了となります。その後、ファイル名からデータをダウンロードすることができます。最後に、 ZIPファイルをダウンロードと解凍すると、PO一覧をエクセル形式でご覧いただけます。 

以上で、myBuyの基本操作に関するご説明は終了となります。 

最後に皆様へのお願い事項およびご案内をさせて頂きます。 

2点の、ご依頼事項がございます。 

一つ目は、myBuy GEP SMARTへの登録のお願いとなります。 

本トレーニング終了後、GEP Business Networkへの登録案内を送付予定です。登録案内メールが 届きましたら、myBuyへのアカウント登録をお願いいたします 

但し、既に見積書等授受でmyBuyをご利用中の皆様は、新規登録のご対応は不要です。

二つ目は、購買取引同意書へのご対応のお願いとなります。 

既に、本日ご参加のお取引先様宛に「myBuy購買取引同意書」をご案内しております まだご承諾、弊社へのご返送がお済みでない場合は、大変お手数ではございますがご対応をお願 い申し上げます 

続きまして、myBuy導入後のお問い合わせ先のご案内となります。 

10月のmyBuy稼働直前となりますが、 

お取引先様向けのウェブページを更新いたします。 

ポータルページにアクセス頂き、各種のお問い合わせ窓口からお問い合わせ頂くことが可能です。 一つ目の、myBuy運用に関するお問い合わせは、myBuy運用サポートチーム宛にお問い合わせく ださい。 

二つ目、myBuyへの登録や操作・トレーニングに関するお問い合わせは、Roche Supplier Enablement Team宛にご連絡を頂きますようお願いいたします。 

以上で、本日の説明会は終了となります。 

ご清聴ありがとうございました。

Welcome to this myBuy Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to manage

your myBuy GEP SMART supplier profile.

From the GEP Home page, click the Roche client.

In the middle of the screen, click on Rewview Profile.

This will automatically bring you to your supplier

profile.

It's important to ensure that the information in your

supplier profile is as accurate as possible.

myBuy GEP SMART enables you to manage some of the

sections of your supplier profile through the change

request functionality.

All changes to your supplier profile start with a

change request.

Click on Create Change Request

and click Yes on the prompt to proceed.

The yellow line at the top indicates that you have

the change request in progress and can do the necessary

modifications.

You can see the different tabs on the left hand side

of the screen.

Select the relevant topic and the section will open

and you can make the corrections.

Once all changes have been made to your profile, you

can click on Submit.

On the prompt, please select Yes.

At the information popup, click on Close.

After a change request is submitted, it will be routed

for approval.

No other change requests can be submitted until the

initial request has been approved or rejected by Roche.

If changes are approved, the primary supplier profile

contact will receive an email confirmation.

Welcome to this myBuy learning video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to add

or change the Primary Contact of your Supplier Profile.

From the GEP SMART home page, click the Roche client.

In the middle of the screen, click on Review Profile.

This will automatically bring you to your Supplier

Profile.

To add or change a Primary Contact you need to create

a Change Request.

At the bottom of the page click on Create Change Request,

and then in the new pop up box click Yes to confirm.

When the change request screen appears, you will notice

the Change Request is in progress message at the top

left of the screen.

To add or change a Primary Contact click on the Contact

Information tab to access the contact list.

To update the primary point of contact for your organization,

click the Primary Contact selection icon next to their

name.

The colour of the icon changes from the default grey

to blue, indicating that they are the primary contact

for your organisation's supplier profile.

The Primary Contact receives Roche email notifications

when no Ordering Manager is chosen for a supplier

location.

Please note that you can only change your organisation's

primary contact with Roche's approval.

Using a generic or group email address is recommended

to ensure messages from Roche are not missed.

After selecting the Primary Contact, click on the

Submit button.

Click on Yes at the pop up message.

The Change Request will now be sent to Roche for

approval and you will be advised by email when approval

is granted.

Roche

Doing now what patients need next

Welcome to this myBuy learning video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to add

an Ordering Manager to your Supplier Locations.

From the GEP SMART home page, click the Roche client.

In the middle of the screen, click on Review Profile.

This will automatically bring you to your Supplier

Profile.

To add an Ordering Manager you need to create a Change

Request.

At the bottom of the page click on Create Change Request,

and then in the new pop up box click Yes to confirm.

When the change request screen appears, you will notice

the Change Request is in progress message at the top

left of the screen.

To add an Ordering Manager, click on the Location

Information tab to access the supplier location list.

You can have multiple locations added with different

ordering managers associated with them.

Click on the Roles and Responsibilities icon for the

location where the Ordering Manager details need to

be updated.

Open the Ordering Manager sub-section

and click on the star icon next to the selected contact

for the opened location.

Confirm your selection by clicking Apply.

To submit the changes, click on the Submit button.

Click on Yes at the pop up message.

The Change Request will now be sent to Roche for

approval and you will be advised by email when approval

is granted.

Welcome to this myBuy learning video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to select

a default bank account to your Supplier Locations.

From the GEP SMART home page, click the Roche client.

In the middle of the screen, click on Review Profile.

This will automatically bring you to your Supplier

Profile.

To set up a default bank account you need to create

a Change Request.

At the bottom of the page click on Create Change Request,

and then in the new pop up box click Yes to confirm.

When the change request screen appears, you will notice

the Change Request is in progress message at the top

left of the screen.

To select a default bank account, click on the Location

Information tab to access your supplier location list.

You can have multiple locations added with different

bank accounts associated with them.

If you have more than one bank account or more than

one currency set in your supplier profile, you can

select a default option to appear when completing

banking information on invoices.

Click on the respective Location name where you want

to define a default bank account.

On the left hand side, open the Banking Information

section.

When multiple bank accounts are used, click the check

box in the Default column to mark a bank account as

the default account for that location.

When there are multiple bank accounts for a currency,

you can click the check box in the Default Currency

column to select the default currency account for

that location.

To submit the changes, click on Save & Close,

then click the Submit button.

Select Yes at the pop up message.

The Change Request will now be sent to Roche for

approval and you will be advised by email when approval

is granted.

Welcome to this myBuy Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to add

and delete a contact in your myBuy GEP SMART Supplier

Profile.

From the GEP SMART home page, click the Roche client.

In the middle of the screen, click on Review Profile.

This will automatically direct you to your Supplier

Profile.

To add or delete a contact, first you need to click

on Create Change Request.

At the popup box click Yes to confirm.

Now the Change Request is in progress, you can make

the necessary modifications.

Click on the Contact Information tab.

Here you can see all the contacts, who have been added

to the profile.

To add a new contact, click on the + icon,

and navigate to the end of the contact list, where

the newly added empty line is.

Enter First name,

Last name

and the email address.

When all the information has been added, click the

floppy disk icon to save the new contact details.

To delete an existing contact, select the checkbox

in front of their name.

Click on the three dots on the right hand side and

select Delete from the menu.

Click Yes to confirm.

Once you are happy with the changes, click on Submit.

At the confirmation popup, click Yes to confirm changes.

When an information box appears, click on Close.

The Change Request will now be sent to Roche for

approval.

On your supplier profile you can see that a change

request is pending approval.

You can not create a new change request, until the

one in progress is approved or rejected.

You will be advised by email when approval is granted.

Welcome to this myBuy Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to acknowledge

a Purchase Order via the portal.

Once you are logged into myBuy GEP SMART, click on

the Purchasing module and the Order tab.

Click sent to supplier

and then select the Purchase Order you want to review.

The status of the PO is sent to supplier.

Review the details of the order,

including the line details.

If all the details are correct click acknowledge

order.

At the prompt, click OK.

You will be redirected to the Purchasing module.

Click on All

and the PO is shown with status Supplier Acknowledged.

Remember: Once the order is acknowledged, you cannot

create a change request, so review carefully before

acknowledging.

If you need to create a change request, please review

the how to recording for this process.

Welcome to this myBuy Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to create

a Change Request.

Once logging into myBuy GEP SMART, select the Purchasing

module and the Order tab where you can start initiating

a change request.

Select the relevant Purchase Order from the list and

open it.

In order to be able to initiate a change request,

the order status should be Sent to Supplier.

Next, click the More menu on the right side of the

screen

and select Change Request.

At the prompt, click OK to proceed.

The order will open in Draft status.

Click on the LINE DETAILS section to review the order

information.

You can only change the information in the fields

that are shown in a box.

You can click on Comments and Attachments in case

you'd like to enter comments about requested changes.

This will provide context to the approver.

Finally you can click on the Send to Buyer to submit

the changes.

At the prompt, click OK to proceed.

After successfully submitting the changes you will

be redirected to the ORDER sub-tab where Status will

be shown as Sent to Buyer.

Welcome to this myBuy Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to create

an Advance Shipping Notice in myBuy GEP SMART.

Once you are logged into myBuy GEP SMART, click on

Purchasing module and the Order tab.

Advance Shipping Notices (ASNs) let clients know of

an impending delivery, similar to a packing list.

ASNs can only be created for material orders in Supplier

Acknowledged status.

Select the Purchase Order you want to create the ASN

for.

Once the Purchase Order is open, click on More

and select Create ASN.

In the Create ASN screen, it is mandatory to enter

the Supplier ASN Number;

this is an internal reference number to be populated

with a number generated by your company system.

Then, click Shipping & Delivery Information to expand

the section.

Update the Expected Delivery Date if known.

It is mandatory to enter the Tracking Number;

this is an internal reference number to be populated

with a number relevant to your company.

Finally, update the Deliver To location if needed.

Next, click Line Details to expand the section.

The Shipped Quantity auto-populates with the remaining

quantity from the order.

Click the Notes and Attachments section to upload

documents or add comments if desired.

Click Submit and Print at the bottom of the page.

At the prompt, click OK.

The ASN will print with a barcode and number at the

top.

You can click the Print button to print the ASN

or Download it for later usage.

Please attach the ASN or at least the barcode to your

package or packages.

Welcome to this myBuy learning video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to create

a material invoice.

Once you're logged into myBuy GEP SMART, click on

the Purchasing Module and the Order tab.

POs with the status Supplier Acknowledged can be

flipped to an invoice.

Click on the PO you want to create an invoice for.

Click Create invoice.

At the prompt select OK.

All the PO details will be pulled through to the

draft invoice.

In the Basic Details section, review the Invoice details

and amend as required.

Please enter your unique Supplier Invoice Number.

Next you need to enter the mandatory Remit to Location

field, if it's not populated automatically.

If this order is shipped to a different country further

fields will become mandatory.

Enter the Tax Identification Country.

This will auto populate the Supplier Tax Identification

Type and Supplier Tax Identification Number fields.

Add the Ship from Country.

Click on the Line Details section

and review the unit price

and quantity information.

Click the check box to include the required line

items in the invoice.

In case of a partial invoice

please watch our "How to create a partial invoice"

video on the supplier webpage.

Next you need to enter the Tax Rate.

Taxes will automatically be calculated.

Add other charges,

freight

and discount if required.

Review the banking details

and select the bank account you want the invoice

paid to.

Add end date of supply.

Finally, click on Send to Buyer.

An Information popup will appear, please read carefully

and click OK.

At the prompt, click Yes to confirm the invoice details.

You will see a success popup to confirm the invoice

has been raised and sent to Roche.

You will be redirected to the Invoicing module

where you can see the invoice status as Sent for

Processing.

Welcome to this myBuy Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to create

an invoice from a service confirmation.

Once you're logged into myBuy GEP SMART, click on

the Purchasing Module and the Order tab.

Click on the Service Confirmation tab.

From the list, select the service confirmation you

want to create an invoice for.

Click Create invoice.

In the Basic Details section, enter the unique Supplier

Invoice Number generated from your system.

Review and update the Supplier Invoice Date if necessary.

Enter the Tax Identification Country.

This will auto populate the Supplier Tax Identification

Type and Supplier Tax Identification Number fields.

Enter the Ship From country.

Click on the Line Details section.

You can Select or deselect a line item by clicking

on the check mark.

You can review the Unit Price

and Quantity.

This information is pulled from the service confirmation.

Next enter the Tax Rate.

Taxes will be automatically calculated;

verify or update the Actual Tax Amount.

You can enter Other Charges,

review Freight

or add Discount if applicable.

Review the banking details

and select the bank account you want the invoice

paid to.

Add the Date of Service Start date

and Date of Service End date.

Click Send to Buyer.

An information popup will appear, click OK.

At the prompt, click Yes to confirm the invoice details.

You will see a success popup to confirm the invoice

has been raised and sent to Roche.

You will be redirected to the Invoice module,

where you can see your invoice with Sent for Processing

status.

Welcome to this myBuy Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to create

a Partial Invoice against orders.

When creating a partial invoice for goods or services

against a purchase order with Roche, follow the invoice

creation and submission guide.

This section only covers the instructions to complete

the Line Details section of the partial invoice.

You will also need to be sure that the invoice total

matches the portion of the purchase order for which

you are invoicing.

First click on the Purchasing module and select the

Purchase Order.

Check the Order Status.

It must be Supplier Acknowledged in order to create

any invoice.

Click on Create Invoice

and select OK on the prompt.

When invoicing for a portion of the total purchase

order, you need to click on Line Details.

Depending on the PO line type, you have different

Line Item Details to edit.

Please follow these steps in case of a material order.

Within the Line Details section,

this is where you can see if the purchase order line

type is Material.

In case of a material Purchase Order adjust the Quantity

for which you are invoicing accordingly.

Please follow these steps in case of a fixed service

order.

Within the Line Details section,

this is where you can see if the purchase order line

type is Fixed Service.

In case of a fixed service Purchase Order adjust the

Unit Price for which you are invoicing accordingly.

Please follow these steps in case of a variable service

order.

Within the Line Details section,

this is where you can see if the purchase order line

type is Variable Service.

In case of a variable service Purchase Order adjust

the Quantity for which you are invoicing accordingly.

To finish the process please review if the Purchase

Order had multiple lines and make sure that only the

ones you'd like to invoice for are included on the

invoice.

You can remove any Line Items you are not including

on your invoice by selecting the check box next to

the line item

and click on Delete.

At the prompt select Yes.

When all required fields are completed,

click on Send to Buyer.

At the Information popup,

click OK.

Next click Yes to confirm your invoice complies with

all the requirements of the applicable tax rules.

Click OK on the success popup.

You will be redirected to the Invoice Module

and you can find your invoice with the status Sent

for Processing.

Welcome to this myBuy Learning Video.

This is a video for Roche suppliers who are registered

for our new supplier portal myBuy GEP SMART.

If you haven't registered yet, please find more information

on the supplier website.

This video will walk you through the steps to create

an invoice report.

Once you're logged into myBuy GEP SMART, click on

the Invoice module.

Within the Invoice tab, you can see the different

statuses the invoices can have.

To create a more personalised report, click on Filters.

You can find all the attributes on the left hand side.

Click on the ones you would like to define.

Once you are satisfied with the filtering, click

on Apply.

The filters you applied will be shown on a yellow

highlighted ribbon.

To remove a filter, simply click on the X next to

the attribute.

Filters can be saved for later use by clicking on

the Save icon.

You can also define which columns you would like to

see in the report.

First click on Manage Attributes.

You can select or deselect the necessary fields to

include in the report.

You can also rearrange their orders by drag and drop.

Once you made the modifications, click Done to apply

changes.

To generate and download the report, click on Export

and select Export Documents.

At the confirmation pop up, click on View Export Logs.

Here you can see the status of the report as processing.

Please note that this may take several minutes depending

on the volume of the data.

You will be notified when it's ready.

You can also reach the Export Logs, by clicking on

the Invoice module.

Then click Export

and select View Export Logs.

It will take you to the same page.

Once the report is created, you can see the status

as Completed.

Click on the file name to download it onto your computer.