ASPIRE Program: Information for FHLR

The following additional information is applicable only if your ERP system is connected to our our ERP system

17 July: Last day to submit invoices to FHLR. cXML transactions and document exchange between our systems between 18 July and 9 August will not be possible; any attempts will result in failure. Invoice submission can resume on 10 August 2026. (Only invoices submitted to FHLR during that period will be rejected. Invoices sent to other Roche affiliates via the portal or cXML will be accepted as normal).

18–28 July: Changes to ship-to codes. The codes will need to be updated in your ERP system to ensure a smooth transition and timely delivery of pending shipments. Updates regarding the new ship-to codes will be provided in July. No action is required at this time.

1–9 August (Blackout Period): Our legacy systems will be unavailable. As part of our system upgrade, there will be a one-time migration of eligible Purchase Orders with a remaining value. FHLR will provide new PO numbers to integrated suppliers after the PO migration is completed. Integrated suppliers will need to update their systems with new PO numbers and use the new order number for deliveries and invoicing. Attempts to send invoices via EDI/cXML using legacy PO numbers will be rejected. Please note that new PO numbers will not be transmitted via EDI/cXML to avoid duplicate POs. No supplier information changes, such as bank details or address changes, will be processed during the blackout period.

10 August (Go Live Date): EDI/cXML invoicing transactions will resume. Please ensure that PO numbers for migrated Purchase Orders are updated in your system before submitting invoices. (FHLR will provide new PO numbers to integrated suppliers after the PO migration is completed), Supplier payments will restart, deliveries to FHLR sites will be accepted once again, and the issuance of Purchase Orders will recommence.

To help you prepare for the cutover, our Roche Supplier Enablement team will contact you to arrange a convenient time to discuss the changes.

GEP NEXXE Portal
The following additional information applies only if you transact with Roche via the GEP NEXXE Portal.

17 July: Is the last day to submit your invoices to FHLR prior to our Go Live on 10 August.

28 July–9 August: No activities, such as creation of Advanced Shipping Notices, Purchase Order Acknowledgements should be performed in the supplier portals.

1–9 August: One-time migration of active Purchase Orders with a remaining value, which will result in a new purchase order number. The corresponding old PO will be closed in GEP. The old PO number can be found in the 'Legacy PO Number' of the new PO for reference. The new PO will be automatically confirmed and accepted in GEP; no separate notification will be issued.

10 August: Advanced Shipping Notice and Purchase Order Acknowledgement creation via the portal can now resume. Starting from this day, the invoice creation functionality — a new feature that was not previously available — will now be accessible to portal users.

GEP SMART Portal
The following additional information applies only if you transact with Roche via the GEP SMART Portal.

17 July: Last day to submit invoices to FHLR prior to our Go Live on 10 August.

18 July–9 August: Supplier portal invoice submissions will be disabled during this timeframe. Invoice submission via the portal can resume on 10 August. (Only invoices submitted to FHLR during that period will not be possible. Invoices sent to other Roche affiliates via the portal will be accepted as normal.

27 July: Last day to submit PO confirmation on the portal.

1–9 August: One-time migration of active Purchase Orders with a remaining value, which will result in a new purchase order number. The corresponding old PO will be closed in GEP. The old PO number can be found in the 'Legacy PO Number' of the new PO for reference. The new PO will be automatically confirmed and accepted in GEP; no separate notification will be issued.

10 August: Purchase Order Acknowledgement creation, as well as invoice submission via the portal, can now resume.

17 July: Last day to submit invoices to FHLR prior to our Go Live on 10 August.

1–9 August: As part of our system upgrade, there will be a one-time migration of eligible Purchase Orders with a remaining value.

Indirect suppliers: PO line numbers will not change. FHLR will not notify suppliers of new PO numbers. Our AP team will process invoices submitted with the old PO number.

Direct suppliers: In some cases, PO numbers may change. FHLR will notify you of the new PO numbers so you can update your systems.

Supplier Information Changes: No supplier information changes, such as bank details or address changes, will be processed during the blackout period.